Your Full Names
*
Wedding Date
MM
DD
YYYY
Reception start time
Hour
Minute
Second
AM
PM
Reception end time
Hour
Minute
Second
AM
PM
Reception Style
Sit down dinner (table service OR buffet/shared platter), Cocktail style, other
Is there a special theme to the day?
What time is the wedding party arriving at/back at reception after photos?
Where will the guests be after the ceremony? Will there be drinks and canapes on offer to guests before they go into the reception?
Housekeeping notes
i.e where are the toilets located? Where is the appropriate smoking area? Can drinks be taken outside or on the dance floor? Where do Taxis or Ubers pull up? Anything else?
Anything special or in particular you'd like me to add into the welcome address?
i.e. drinks package, food availability/timings, song requests, photos, guestbook, wishing well etc
What else is happening during your reception? List all of your ideas and plans below so we can discuss how best to order the evening
i.e.
Shoe games or any games,
Bouquet/Garter toss
Cultural dances
Other entertainment etc
Do you have the following;
If answered 'Other' for the above, please explain here
How is your reception music being played?
*
If you answered 'Spotify Playlist' or 'Other', please tell me more
Who is in charge of playing the songs from the playlist? Will you have a speaker/device to play this on?
Wedding Party - please complete the following for all;
Name:
Their role in the wedding:
Their relationship to you:
Funny, sweet or incriminating facts I can use to introduce them:
Do you want parents/children or anyone special to walk in as well? If so, what are their names?
Couple entrance
Anything special planned for couple entrance?
Will there be fire works or any entertainment at this moment?
How would you like to be introduced?
Who will be delivering a speech on the night? Please state their name and their relationship to you. Give me some random and amazing facts about this person, i.e job, hobbies, quirky idiosyncrasies, strange habits, trashy taste in film/music etc... please note- just give me facts in dot point as I am happy to write the intro for them!
For example:
"The first speaker is Jack, he is the father of Jill the bride. He is most famous for being named the local Australian of the year. He is not known for his culinary skills as beans, mash potatoes, and pies reign supreme on his perfect dinner menu. And let's not forget his superpower—a knack for keeping things tidy and organised, battling my dear mother's hoarding tendencies with a grin..."
Will you both be doing a couples speech?
Are you having sunset photos? If so, what time?
What time roughly will dessert be served?
What time must guests depart venue?
Please keep in mind the timings of things when doing your run sheet. It is part of most of your vendor contracts that a meal/break must be provided, so my suggestion is to feed your vendors (MC, Photo, Video, Band, DJ etc) either straight AFTER the wedding party BEFORE guests or BEFORE everyone else has been served. This ensures that the vendors will be available for any formalities (speeches, sunset photos, special dances etc) and not rushing their meal or be left out.
*
Please keep this in mind when you are doing your run sheet and please ensure you have chatted to the venue about this.
Are you happy for me to make last minute decisions on the night or would you prefer for me to run everything past you?
As per my contract and final invoice, I will leave once formalities are over or by 9/9::30pm (whichever comes first) and the DJ/venue manager can take over for any exits/couple departure.
*
If you'd prefer me to stay until the end or unless otherwise discussed, please let me know and the extra time will be added to your final invoice.
Is there anything else you’d like to include in your reception that hasn’t already been mentioned?
Or any other announcements you’d like me to make?
